Construction inventory management software Know what is lying on each site
Every project gets its own site store automatically, next to your central store and yards. Deliveries fill them; issues, returns and transfers move stock with a record of who and when.
What is construction inventory management software?
Construction inventory management software keeps count of the material on every site and in every yard: what was delivered, what was issued to the work, what moved between sites and what is left. It ties each bag and bar to the project that used it.
Warehouse inventory tools assume one building with shelves. Construction inventory management software has to cope with a store on every site, material moving between them, counts done while work carries on, and cost that belongs to a phase, not just to the company.
What to look for in construction inventory management software
- A store for every site, plus central stores and yards
- Deliveries that fill the store against the purchase order
- Issues to a phase or task, costed at average cost
- Transfers that record what left, what arrived and what was lost
- Counts of the whole store or a few items, with approval for big differences
- Days of stock left, worked out from recent use
- Batch or heat numbers you can search later
Aaghaz360 does each of these in every package.
Where site material disappears
Material on a site is money lying on the ground. It goes missing slowly, through steps nobody writes down, until the count at the end of the job.
- 1Deliveries added to a register, if anyone remembers.
- 2Material taken for the work with no record of which phase used it.
- 3Leftovers moved to the next site on a pickup, with nothing on paper.
- 4Stock counted once, at the end of the job, when it is too late to ask why.
- 5Orders placed because the site ran out, at whatever price the nearest supplier asks.
- 6A store register that shows material that isn't there.
Construction inventory management, site by site
Issue to the work
Material issued to a phase or task is charged to that project at the moment it is used, at average cost.
Returns and transfers
Unused material comes back. Transfers record what left, what arrived and what was lost on the way.
Store checks without stopping work
Count the whole store or a few items. Differences above your threshold need approval before they post.
Running low, in days
Days left are worked out from what each site used over its last working days, so you order before work stops.
Batch numbers
Record a cement batch or a steel heat number on the issue, and search it later.
Central store and yards
Keep stock in a central store or yard as well as on each site, and move it between them with a record.
Used by: Storekeepers, Project managers, Owners.
Stock registers vs construction inventory management software
- On registers, spreadsheets and WhatsApp: One register, if the storekeeper keeps it
- In Aaghaz360: A store per site, filled by deliveries against the order
- On registers, spreadsheets and WhatsApp: Material taken for the work, not written down
- In Aaghaz360: Issues to a phase or task, charged at average cost
- On registers, spreadsheets and WhatsApp: Leftovers moved on a pickup with no record
- In Aaghaz360: Transfers record what left, what arrived and what was lost
- On registers, spreadsheets and WhatsApp: A count at the end of the job
- In Aaghaz360: Counts of a few items at any time, with approval above your threshold
- On registers, spreadsheets and WhatsApp: Ordering when the site runs out
- In Aaghaz360: Days left worked out from recent use, so you order in time
- On registers, spreadsheets and WhatsApp: The register shows stock that isn't there
- In Aaghaz360: An issue larger than the stock is refused, so stock never goes negative
Worked example · sample figures
A worked example: cement at average cost
Sample figures for one site store, from two deliveries at different prices to a store count.
| Step | Detail | Bags in store | Stock value |
|---|---|---|---|
| Opening stock | 100 bags at $13.50 | 100 | $1,350.00 |
| Delivery received | 100 bags at $14.50; average now $2,800 ÷ 200 = $14.00 | 200 | $2,800.00 |
| Issue to grey structure | 40 bags at $14.00 charged to the phase: $560.00 | 160 | $2,240.00 |
| Store count | 158 bags counted, 2 short: a $28.00 adjustment for approval | 158 | $2,212.00 |
The phase is charged $560.00 for the cement it used, not the price of whichever delivery the bags came from. At the 22 bags a day this site has been using, 158 bags is about 7 working days, so the next order goes out before work stops.
Inventory terms used on this page
- Site store
- The stock held on one site, separate from the central store and yards.
- Issue
- Material taken from the store for the work, charged to the phase or task that uses it.
- Transfer
- Material moved between stores, with what left, what arrived and what was lost on the way.
- Average cost
- The value of the stock divided by its quantity, used to cost each issue.
- Stock count
- A physical count of the store compared with the books. Differences are adjusted, with approval when they are large.
- Batch or heat number
- The maker's number on a cement batch or a steel heat, recorded so it can be traced later.
Site stores works with the rest
Site stores writes to the same record as every other module of Aaghaz360’s construction management software.
Questions about construction inventory management software
Can stock go negative?
No. An issue larger than what is in the store is refused, so the books never show material that isn't there.
What happens to leftovers when a project closes?
Transfer them to the central store or the next site; the transfer keeps the record of what moved.
Does every site get its own store?
Yes. Every project gets its own site store automatically, next to your central store and yards.
How is issued material costed?
Material issued to a phase or task is charged to that project at average cost, at the moment it is used.
Can I count only some items?
Yes. Count the whole store or a few items. Differences above your threshold need approval before they post.
How do I know when to reorder?
Days left are worked out from what each site used over its last working days, so you order before work stops.
Site stores is in every package
Priced by how many projects run at once. Users, storage and every module are included in every package.
- FreeFree1 running projectOne site at a time, every module included
- Starter$149/ yearUp to 5 running projectsA builder or contractor running a few sites
- Business$249/ yearUp to 15 running projectsSeveral sites with a buying team and stores
- Unlimited$499/ yearNo limit on running projectsMany sites, stores and departments
- Unlimited users and storage
- Projects, phases, tasks and documents
- Daily site log with photos
- Purchasing from demand to payment
- Site stores and stock counts
- Labour, contractors and pay runs
- Budgets, supplier ledger and client billing
- Quotations to customers